Designed and developed the Container Yard Parking management solution integrated with Boom barrier, Automatic number plate scanner, CCTV, public announcement...
Design & Development of a Document Management System Integrated with AWS S3
Software Development industry
The client, a mid-sized enterprise operating across multiple departments and locations, struggled with fragmented document storage systems, versioning issues, and compliance challenges. They required a secure, scalable, and centralized Document Management System (DMS) to manage internal and client-facing documents, contracts, manuals, and records — with seamless integration into AWS S3 for file storage.
Objective
The primary objective of this project was to design and develop a secure, cloud-based Document Management System (DMS) for a mid-sized enterprise facing document fragmentation, version control issues, and compliance risks. The solution needed to centralize document storage, enhance access controls, enable version tracking, and integrate with AWS S3 for scalable, encrypted storage. By streamlining document workflows and enforcing data governance, the platform aimed to improve collaboration, ensure regulatory compliance, and reduce operational overhead.
- Centralized and secure document management across departments
- Seamless AWS S3 integration for scalable, encrypted storage
- Automated version control, tagging, and full-text search
- Compliance-focused features like audit trails and retention policies
User Experience
Challenges
- Lack of centralized storage across teams
- Manual versioning and duplication
- Need for secure and granular access control
- High storage cost concerns
- Compliance with data integrity and audit trails
Tech Stack
- Frontend: React.js + TailwindCSS
- Backend: Node.js (Express), REST APIs
- Database: PostgreSQL (metadata), Redis (caching)
- File Storage: AWS S3 + S3 Glacier (lifecycle archiving)
- Authentication: Auth0 + SSO integration
- Security: HTTPS, JWT tokens, IAM roles for S3 access
- DevOps: AWS CloudWatch, Lambda (PDF preview), Terraform (infra)
- Frontend: React.js + TailwindCSS
Technology Stack
Conclusion
This project demonstrated the power of integrating AWS S3 with a robust document management interface to deliver a secure, scalable, and compliant platform. By automating storage, access, and archival workflows, the client achieved operational efficiency, regulatory compliance, and significant cost savings.
Result
- Centralized over 100,000 documents across 15 departments
- Reduced file retrieval and search time by 85%
- Storage cost optimized by ~40% using S3 lifecycle rules
- Achieved full compliance for ISO 27001 and GDPR document practices
- Users rated the system 4.8/5 in usability and performance
Testimonials
- “The DMS platform integrated with AWS S3 has transformed how we manage critical documents. It’s secure, fast, and finally gives us control and visibility across departments.”
— Head of IT, [Client Company Name]
Bertin Abassi, Port Operations Head
Plateforme Industrielle Adetikope (PIA)
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Designed and developed the Container Yard Parking management solution integrated with Boom barrier, Automatic number plate scanner, CCTV, public announcement...
Designed and developed the Container Yard Parking management solution integrated with Boom barrier, Automatic number plate scanner, CCTV, public announcement...